After opening a form’s admin page, navigate to the Scheduled Emails
tab.
Click the Create Broadcast
button to open the modal window.
The default option selected for the Send From Email
field will be your club's Organization Email
(you can set this in your Club Settings). This field can be changed to any email assigned to your club's coaches/staff members (the email
field in their member profiles).
The default option for When To Send
is Send Broadcast Immediately
. If you would like to schedule this email to send in the future please select the Schedule Broadcast
option instead.
A new row will appear with Date / Time fields.
Emails will be sent according to the Timezone
that you have selected in your Club Settings
(defaults to Eastern
). If your emails are firing off at the wrong time this setting will probably need to be tweaked.
Enter a Subject
for the email
Enter your Message Content
.
You can click the Preview
button above the Message Content
field to preview exactly how it will display to your recipients.
Scheduled Broadcasts in the Form Editor do not support merge tags at this time.
Click the Create Broadcast
button.
If the email was scheduled sometime in the future you will have the ability to edit/delete this broadcast before it sends.
Scheduled emails will be sent to those with an active form submission at that scheduled time
.
For clarification, if five athletes signup on Monday, you write an email on Tuesday and schedule it for Friday, and 15 athletes signup on Thursday.. when your email sends on Friday it will be sent to all 20 athletes.
If one parent registers multiple children (let's say three of the 20 registrations from above were from one family) we will only send one email per email address.. so in this case we'd send 18 individual emails (since two of those three children would technically be a duplicated parent email address).